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VIETNAM and All VETERANS OF BREVARD, INC.
Constitution and Bylaws
(Amended January 12, 2009)
ARTICLE I - - NAME/LOCATION
Section 1.1
The Name of this organization shall be the Vietnam and All
Veterans of Brevard, Inc. Hereinafter; it may be referred to in these articles
as VVB. The Vietnam and All Veterans of Brevard is chartered as a non-profit
corporation under, and pursuant to, the laws of the State of Florida.
ARTICLE II - - PURPOSE
Section 2.1
To provide assistance to Vietnam and all Veterans in their
readjustment to life in the civilian community. The services provided by the
corporation will be charitable in nature.
Section 2.2
To provide aid to economically, emotionally, and culturally
deprived persons and groups through education, sports, and motivational
programs.
Section 2.3
To make available to the public, information regarding the
worthwhile and noteworthy contributions to the Brevard County community by
Vietnam and all Veterans, and information regarding the activities and programs
initiated by the corporation.
Section 2.4
To work toward the elimination of discrimination suffered by
Vietnam and all Veterans and to develop channels of communication, which will
assist Vietnam and all Veterans to maximize self-realization and enrichment of
their lives and enhance life fulfillment.
Section 2.5
To study on a nonpartisan basis proposed legislation or rules
and regulations introduced in any federal, state, or local legislative or
administrative body which may affect the social, economic, educational or
physical welfare of Vietnam and all Veterans, and develop policy proposals
designed to address the value of such proposed legislation.
Section 2.6
To conduct and publish research on a nonpartisan basis,
pertaining to the relationship between all Veterans and the American society,
the Combat experience, and the role of the United States in securing a peaceful
coexistence in the world community
Section 2.7
To engage in all other activities which are related to the
foregoing purposes provided, however, that the corporation shall have no purpose
and shall exercise no power which would prevent it from qualifying as an
organization described in 501(c)(3) of the Internal Revenue Code of 1954 as
exempt from taxation under Section 501(a), and to which contributions and gifts
may be made which would entitle the donor to the allowance of a deduction under
the provisions of Section 170 of said Internal Revenue Code.
ARTICLE III - - POWERS
Section 3.1
The corporation shall have all the powers expressly granted
to non-profit corporations under the provisions of the Florida Non-Profit
Corporation Act and all other powers necessary or useful to enable the
corporation to carry out its purposes as set forth in Article II.
ARTICLE IV - - MEMBERSHIP/DUES/VOTING RIGHTS Section 4.1
VVB membership is open to all concerned with the desire to
support the aims and purposes of the Corporation. The Board of Directors is
hereby authorized to establish other qualifications for regular memberships as
it deems appropriate from time to time in order to fulfill the purposes of the
corporation as set forth in Article II.
Section 4.2
Membership status shall be held by any individual qualified
under the guidelines set forth in Section 4.1 after submitting an official
registration and having paid the established dues.
Section 4.3
Annual dues will be established by the Directors and approved
by majority vote by the general membership in attendance at the annual meeting.
Section 4.4
The Board of Directors shall have the authority to waive the
dues of any individual in cases of whatever extenuating circumstances deemed
appropriate at the time.
Section 4.5
Voting members for purposes of electing the Board of
Directors must be paid members in good standing for at least 45 days prior to
the annual elections. Absentee ballots will be available to qualified members
through the nomination committee.
Section 4.6
Any individual, corporation, or other entity that desires to
support the aims and purposes of the Corporation by rendering services and/or
monetary contributions to the Corporation shall be entitled to a Sponsor
Membership. A Sponsor Member shall have no voting rights. No Sponsor Member
shall be eligible to hold any position as an officer or director of the
corporation.
Section 4.7
Upon application to the directors by any member and after a
majority vote of the directors, any member may be removed for cause by a
majority vote of the general membership present at a regular membership meeting.
The accused member must have the opportunity to defend himself/herself before
the Board and/or Membership.
Causes, which include but are not limited to:
a) Financial irresponsibility concerning VVB funds.
b) Engaging in activities contrary to the goals and
purposes of the corporation as outlined in the Articles of Incorporation
and by-laws of the Corporation.
c) Failure to comply with any provision of
requirements established by the Corporation, including, but not limited
to those enumerated within this section.
Section 4.8
All employees of the Corporation, should be current members
of the VVB. All member employees have the same voting rights as all members
except when voting for raises or bonuses for employees. All raises and bonuses
must be approved by the Executive Board, and if employee sits on the Executive
Board he/she may not vote on any employee raise or bonus.
ARTICLE V - - MEETING OF MEMBERS
Section 5.1
Regular meetings of the members shall be held monthly on such
date as shall be determined by the Board of Directors and announced to the
individual members.
Section 5.2
The annual meetings of the corporation shall be held in the
month of January, beginning with the year 1986, on a date and at a time and
place determined by the Directors for the purpose of Installing officers and
transaction of such other business as may properly come before the meeting.
Section 5.3
Special meetings of the members may be called at any time by
the President, and shall be called by the President or Secretary at the request
of a majority of the Directors or at the request of a majority of the individual
members.
Section 5.4
All meetings of members shall be held at such a place as the
Directors may select and designate in the notice of such meeting.
Section 5.5
Notice of the annual and special meetings of members stating
the purpose for which the meeting is called, the date, time, and place it is to
be held, shall be delivered: in person, by phone, by mail, or by electronic mail
(e mail), to address of record, to each member entitled to vote at such meeting,
and not less than 7 days before any annual meeting.
Section 5.6
The members present and entitled to vote at any meeting
provided that at least 50 percent of the Board of Directors is also present,
shall constitute a quorum for the transaction of business, with pre approved
excused absentees being accepted.
Section 5.7
A vote of the majority of the membership present at the
regularly scheduled monthly meeting has the right to overrule any decision made
by the Directors.
ARTICLE VI - - BOARD OF DIRECTORS
Section 6.1
The governing board of the corporation shall be the Board of
Directors which (hereinafter may be referred to as Directors) shall manage the
corporation and which shall consist of the number of members fixed from time to
time by the Directors in accordance with 6.2 below.
Section 6.2
The number of members of the Board of Directors, including
the officers listed in Article VII, herein, and immediate Past President of the
Corporation and the Chapter representatives, shall consist of not less than five
and not more than fifteen and shall be determined by the Directors.
Section 6.3
All officers shall be on the Board of Directors for a term to
coincide with their term of office.
Section 6.4
One half of the entire membership of the Board of Directors
shall constitute a quorum for the transaction of business, with pre approved
excused absentees being accepted.
Section 6.5
An annual meeting of the Directors shall be held prior to the
annual membership meeting.
Section 6.6
Regular meetings of the Board of Directors may be held at
such time and place, as it shall determine from time to time. Special meetings
of the Directors shall be held upon notice to the members of the Board of
Directors and may be called by the president or on the request by a majority of
the Board of Directors.
Section 6.7
Upon application to the directors by any member and after a
majority vote of the directors, any board member may be removed for cause by a
majority vote of the general membership present at a regular membership meeting.
Causes, which include but are not limited to:
a) Three consecutive un-excused absences as deemed by
the Directors with regard to Board of Directors or General Membership
meetings.
b) Financial irresponsibility concerning VVB funds.
b) Engaging in activities contrary to the goals and
purposes of the corporation as outlined in the Articles of Incorporation
and by-laws of the Corporation.
c) Failure to comply with any provision of
requirements established by the Corporation, including, but not limited
to those enumerated within this section.
Section 6.8
All fund raising activities undertaken by the corporation
must be authorized and approved by the Board of Directors.
ARTICLE VII - - OFFICES
Section 7.1
The general regular membership shall elect or appoint all
officers of the Board of Directors who shall have powers and functions as
hereinafter provided. All officers shall be installed at the annual meeting of
the general regular membership, or at a special function provided for that
purpose. Offices of the President, Vice President shall be limited to two full
consecutive terms per office.
Section 7.2
All Officers and Directors must be registered regular members.
To serve in the office of President, or Vice President you shall be a veteran
who served in a military organization that fulfilled a combat role, and received
an honorable discharge as shown on their DD Form 214. All Officers claiming
veteran status must hold an honorable discharge with a DD 214 on file.
Section 7.3
In the event of death, resignation or removal of the
President, the Vice President will assume the office of President. The Board of
Directors, at its discretion, may elect or appoint successors to fill the
unexpired terms of all other officers and/or directors.
Section 7.4
The President shall preside at all meetings of the members
and of the Board of Directors and shall perform other duties, as the Directors
shall determine.
Section 7.5
During the absence or disability of the President, the Vice
President shall have all the powers and functions of the President. The Vice
President shall have all other duties and functions which the President shall
prescribe.
Section 7.6
The Treasurer shall have the care and custody of all the
funds and securities of the corporation, (excluding committees who have the
express authority of the Board of Directors to maintain their funds, pursuant to
section 7.15 below), and shall, at all reasonable times, exhibit these books and
accounts to any officer, or member of the corporation upon request. A
comprehensive financial statement shall be provided to the general membership at
the annual meeting, to include an audit as deemed by the Board of Directors.
Section 7.7
The Secretary shall keep the minutes of the Board of
Directors and also the minutes of the meeting of the members. He/she shall also
have the custody of the seal of the Corporation, and shall affix and attest the
same to documents when duly authorized by the Directors. He/she shall attend to
the giving and serving of all notices of the corporation. He/she shall keep a
membership roll containing the names of all the members of the corporation,
showing their place of residence and dates they became members.
Section 7.8
The Sergeant of Arms will be responsible for ensuring that
the meeting room is in proper order and contains an American Flag. The Sergeant
of Arms will shall also be responsible for enforcing order during the meeting,
by direction of the President.
Section 7.9
Membership Representatives shall represent the members at all
Board of Directors meetings and be members of the membership committee.
Section 7.10
Quartermaster shall maintain and control all items assigned
to that position. A written inventory shall be maintained and available to the
Board of Directors upon request.
Section 7.11
Vietnam Veterans of Florida State Coalition Spokesperson
shall be responsible for representing the VVB at all VVF meetings. There will be
alternates to assist.
Section 7.12
The President of the Corporation shall appoint an election
committee from the registered regular membership at least sixty (60) days prior
to the annual meeting.
Section 7.13
All persons seeking election as an officer or Director of the
Corporation shall have their names submitted to the chairman of the election
committee.
Section 7.14
All candidates for office shall present appropriate
documentation as the circumstances warrant, to the chairman of the elections
committee. This provision can be waived on an individual basis upon majority
vote of the Board of Directors.
Section 7.15
The corporation may have committees. The Directors will have
a governing power regarding said committees as outlined below, but not limited
to: (With the exception of the election committee, which is governed in Section
7.12 above.)
a) The committees shall elect their own officers
where applicable, and must be VVB members in good standing.
b) Any elected member of the Board of Directors, who
wishes to regularly attend scheduled committee meetings, may vote on
that committee.
c) At the Director's regular meeting, the committees
will provide a copy of their minutes and attendance list when
applicable.
d) All committees that keep their own funds will
provide the Directors a monthly financial statement.
e) All committee fund raising activities must be
approved by the Directors prior to the activity.
f) All expenditures, outside normal operating
procedures, over $1,000 must be approved by the Directors.
g) Upon dissolution of any committee in the VVB, the
Directors will control the disbursement of any and all remaining funds.
h) No committee shall be authorized to make any
representation, demands, or assert any position of the VVB without
approval of the Directors.
i) All deficit spending must be pre-approved by the
Board of Directors.
j) Only committee members who are VVB members in good
standing may vote to expend funds.
ARTICLE VIII - - AMENDMENTS
Section 8.1
These bylaws may be amended as provided in the Non-profit
Corporation Act. Any such amendments to these bylaws shall be made at the time
of the annual meeting by a two-thirds vote of those members present.
Section 8.2
All members shall be notified of any proposed amendments at a
reasonable time prior to the annual meeting.
ARTICLE IX - - NEW CHAPTERS
The Corporation shall have new Chapters. Chapters shall be
members of the corporation and will be required to meet the following
qualifications:
Section 9.1
In order to be eligible for establishment as a Chapter within
the Corporation, a group must contain at least fifteen (15) regular, dues paying
members.
Section 9.2
The Constitution and Bylaws of every proposed Chapter shall
be reviewed and approved by the Board of Directors of the Corporation prior to
the acceptance of that Chapter within the corporation. Thereafter each Chapter's
Constitution and Bylaws are required to be reviewed by the Board of Directors of
the Corporation annually. Each Chapter shall submit their current Constitution
and Bylaws with proposed changes to the Corporation's Board of Directors prior
to forty-five (45) days before each Chapter's annual meeting.
Section 9.3
Each Chapter shall submit a quarterly financial statement and
membership list to the Corporation's Board of Directors.
Section 9.4
Each Chapter shall elect or appoint a regular member who will
attend meetings of the Board of Directors of the Corporation.
Section 9.5
The relationship of the Chapter to the Corporation may be
terminated for cause by a majority vote of the Board of Directors of the
Corporation, after reasonable notice from the Corporation to the Chapter for
reasons as set out hereinafter, and shall be terminated only after reasonable
guidance and counseling from the Corporation to the Chapter regarding said
reasons, which include but are not limited to the following:
a) Financial irresponsibility.
b) At such time that the membership falls below the
level of fifteen (15) members for a period of sixty (60) days.
c) By engaging in activities contrary to the goals
and purpose of the Corporation as outlined in the Articles of
Incorporation and Bylaws of the Corporation.
d) By failing to comply with any provision of
requirement established by the Corporation, including, but not limited
to those enumerated within this Article.
Section 9.6
Each Chapter shall pay to the Corporation a Charter Fee of
twenty-five and no/100 ($25.00) dollars per year and dues in the amount of three
and no/100 ($3.00) dollars per member per year.
CERTIFICATE OF ADOPTION
I, Linda Marhon, Secretary of the Vietnam and All Veterans of
Brevard, Inc., hereby certify that at the annual meeting of this organization
held on January 12th, 2009, the membership of this Corporation adopted the
within amended Bylaws in accordance with section 8.1 above.
Linda Marhon .
Linda Marhon, Secretary
Copyright Vietnam and All Veterans of Brevard 2008-
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